Effective Date: January 1, 2026
Company Name: Design Club Studio LLC (“Agency,” “we,” “us,” or “our”)
Website: designclubstudio.net
These Payment Terms apply to clients worldwide unless a separate written agreement signed by Design Club Studio expressly provides otherwise.
By placing an order, paying an invoice, making a deposit, subscribing to a recurring service, approving a proposal, authorizing work to begin, or checking the acceptance box at checkout, the Client confirms that they have read, understood, and agreed to these Payment Terms together with our Terms & Conditions, Privacy Policy, service proposal, Statement of Work, quotation, or other applicable agreement.
1. Company and Services
Design Club Studio LLC provides professional digital and creative services to businesses and individuals internationally, including, but not limited to:
- Website design and development
- Custom Web Applications and software development
- WordPress and Elementor services
- Website maintenance
- E-commerce development
- Search Engine Optimization (SEO)
- Google Ads management
- Meta and social media advertising
- Social media management
- Branding and graphic design
- Marketing strategy
- Content production
- Video and animation
- AI automation, chatbots, and CRM implementation
- Business consulting and digital infrastructure services
- Hosting, domains, and related technical services
The exact scope, fees, deliverables, and payment schedule applicable to a project or service may also be specified in a proposal, quotation, invoice, order page, Statement of Work, or separate written agreement. Where there is a conflict between these general Payment Terms and a specifically negotiated written agreement signed by Design Club Studio, the specifically negotiated agreement will control for that particular engagement.
2. Payment Before Work Begins
- Unless Design Club Studio agrees otherwise in writing, payment must be received before services begin.
- Depending on the project, Design Club Studio may require:
- 100% advance payment;
- an initial deposit;
- milestone payments;
- monthly advance payment;
- recurring subscription payments; or
- another payment schedule stated in the applicable proposal or invoice.
- Work is not considered scheduled, reserved, or confirmed until the required payment has been successfully received and cleared.
- Providing verbal approval, written approval, project materials, credentials, or access does not replace the Client’s payment obligation.
3. Monthly Services Are Billed in Advance
- Monthly retainers, marketing services, advertising management, SEO, social media management, website maintenance, web application support, hosting support, and other ongoing services are normally billed in advance for the upcoming service period.
- The applicable billing date will be shown on the Client’s invoice, subscription page, proposal, or agreement.
- Unless expressly agreed otherwise, a monthly service period begins on the Client’s billing date and continues until the corresponding date of the following month.
- The Client remains responsible for payment for the full applicable billing period once that period has commenced.
- Unused time, advertising management capacity, consultation hours, creative capacity, or other resources reserved for the Client during the billing period do not automatically roll over or create a refund entitlement.
4. Recurring and Automatic Payments
- Certain Design Club Studio services may be offered as subscriptions or recurring services through Stripe or another payment provider.
- When purchasing a recurring service, the Client expressly authorizes Design Club Studio and its payment processor to charge the selected payment method automatically according to the billing frequency disclosed at checkout.
- Recurring payments may continue until properly cancelled in accordance with the applicable service agreement and cancellation terms.
- Before completing payment, the Client will be informed of the amount to be charged, billing frequency, recurring nature, cancellation requirements, and any minimum commitment period. By completing checkout, the Client expressly consents to such recurring billing.
5. 60-Day Notice for Cancellation of Ongoing Services
- Ongoing or recurring services require at least 60 days’ written notice of cancellation unless a different notice period is stated in the applicable Service Agreement, proposal, Order Form, or other written agreement.
- Notice must be sent through an official written communication channel accepted by Design Club Studio, including the designated company email address ([email protected]) or another method specifically agreed in writing.
- Verbal cancellation, telephone conversations, messages to individual team members, social media messages, removal of access, password changes, blocking company representatives, or simply stopping communication do not constitute valid cancellation notice.
- The cancellation notice period begins when Design Club Studio receives valid written notice.
6. Payments During the Notice Period
- The Client remains responsible for all recurring service fees and other amounts that become due during the applicable notice period, whether or not the Client elects to actively use the services during that period.
- Cancellation does not eliminate amounts already invoiced, accrued, earned, or otherwise due before or during the notice period.
- Design Club Studio may continue performing the contracted services during the notice period unless otherwise agreed in writing.
7. Cancelling at the End of a Billing Period
- Clients should not assume that cancelling one or two days before a renewal date automatically removes the next payment obligation. Cancellation becomes effective only according to the applicable contractual notice period.
8. Project Deposits
- Deposits reserve Design Club Studio’s production capacity, personnel, development resources, strategy resources, design resources, and project scheduling.
- Except where applicable law requires otherwise, deposits are non-refundable once work has started, resources have been reserved, research or strategy has begun, drafts have been created, third-party purchases have been made, or project scheduling has been secured.
- If the Client cancels a project after work begins, Design Club Studio may invoice for completed work, committed resources, and non-cancellable third-party costs in addition to retaining the applicable deposit.
9. Project Payments and Milestones
- Projects may be divided into payment stages (e.g., initial deposit, design approval, development stage, testing, final approval, launch/handover).
- Design Club Studio is not required to begin the next stage of a project until the corresponding payment has been received. Failure to make a milestone payment may result in project suspension.
10. Final Payment Before Handover
- Unless expressly agreed otherwise in writing, all outstanding invoices must be paid in full before final transfer or handover of project assets.
- This includes website ownership, administrator credentials, hosting accounts, domain transfers, source files, editable design files, web application code, advertising assets, analytics accounts, database exports, CRM systems, and other transferable digital assets.
11. No Withholding Payment Pending Third-Party Review
- Payment may not be withheld while the Client or an appointed third-party reviewer inspects, migrates, verifies, or tests completed work, unless Design Club Studio expressly agrees otherwise in writing.
12. Credentials and Account Access
- The Client agrees not to intentionally interfere with Design Club Studio’s ability to perform contracted services by changing required passwords without notice, removing authorized access, or modifying tracking systems during an active engagement. If access is removed without coordination, work may be paused.
13. Security and Unauthorized Access
- Neither party may attempt to gain unauthorized access to the other party’s accounts, hosting environments, administrative dashboards, or confidential infrastructure.
14. Ownership Before Full Payment
- Intellectual property, working files, source files, custom code, web applications, and deliverables created by Design Club Studio remain the property of Design Club Studio until all amounts due for the relevant work have been paid in full.
- After full payment, ownership of the final deliverables transfers to the Client as described in our Terms & Conditions.
15. Domain Names, Hosting and Third-Party Accounts
- Design Club Studio may purchase, configure, or manage domains, hosting, email systems, and software licenses on behalf of Clients. Technical transfers require full payment of outstanding invoices and reasonable processing time.
16. Third-Party Fees
- Unless expressly included in Design Club Studio’s quotation, the Client is responsible for external costs including advertising spend, hosting, domains, premium plugins, themes, SaaS subscriptions, stock assets, APIs, and currency conversion fees.
17. Advertising Budgets
- Advertising media spend (Google Ads, Meta, TikTok, etc.) is separate from Design Club Studio’s management fee. The Client is responsible for funding ad accounts directly.
18. Taxes
- Prices may exclude applicable VAT, sales tax, GST, or withholding tax unless expressly stated otherwise. The Client is responsible for taxes legally imposed on their purchase.
19. Currency and Foreign Exchange
- Invoices may be issued in USD, EUR, GBP, TRY, or another agreed currency. The amount received by Design Club Studio must equal the full invoiced amount after intermediary bank deductions.
20. Stripe Payments and Processing
- Design Club Studio utilizes secure processors such as Stripe. Payment is considered completed only once successfully authorized and processed without subsequent reversal.
21. Failed Recurring Payments
- If an automatic subscription payment fails, Design Club Studio may retry the charge, request an updated payment method, or suspend active services until resolved.
22. Expired or Changed Payment Cards
- Replacing, cancelling, or expiring a payment card does not constitute cancellation of an underlying service agreement. Proper written notice must be submitted separately.
23. Late Payments, Renewals, Suspension & Reactivation
- Invoices must be paid by the due date. Overdue accounts may result in paused services, suspended maintenance, withheld deliverables, and referral for collection or legal recovery.
- Service suspension. If services are suspended due to non-payment, failure to provide required access, materials, approvals, or other client-caused delays, Design Club Studio LLC may suspend performance until the issue is resolved.
- Reactivation. If the Client requests resumption of suspended services, a reactivation fee may apply as specified in the applicable Service Agreement, Order Form, proposal, invoice, or service-specific terms, including the fees listed below.
- Reactivation fees are charged only when reactivation or resumption of suspended services is requested or performed and are not automatically added solely because an account is past due.
- Renewal date. Hosting, business email (including Google Workspace) and domain services renew on the same calendar date they were first activated, monthly or yearly according to the plan purchased.
- Advance invoice. We send the renewal invoice 14 days before the renewal date and a reminder 3 days before it. Services set up for automatic card payment are charged on the renewal date.
- Suspension on the renewal date. If payment is not received by the renewal date, the service is suspended on that same day. A suspended website goes offline, suspended email stops sending and receiving, and an unrenewed domain stops resolving.
- Hosting, email and domain reactivation fees. To restore a suspended service, the Client pays the overdue balance plus a reactivation fee: USD $75 for hosting or email restored within 30 days of suspension; USD $150 for hosting or email restored from backup after 30 days; and, for an expired domain in its redemption period, the registrar’s redemption cost plus a USD $50 administration fee.
- Deletion. Services that remain unpaid 60 days after the renewal date may be permanently deleted, including website files, mailboxes and backups. Expired domains may be released by the registry and become available for anyone to register. Design Club Studio is not responsible for data or domains lost after this period.
- Paused projects. If a project is paused for more than 30 days because the Client has not provided content, approvals, payments or access, restarting it carries a USD $400 reactivation fee and the delivery timeline will be rescheduled.
24. Refunds
- Because Design Club Studio provides professional services, customized development, digital assets, and reserved production capacity, payments are generally non-refundable once service has commenced or resources have been committed, subject to mandatory local consumer protection laws.
25. Disputes and Chargebacks
- Clients should contact Design Club Studio directly regarding billing inquiries before initiating a bank dispute or card chargeback. Fraudulent or unjustified chargebacks for legitimately delivered services will be contested using documented project logs, contracts, and delivery records.
26. Professional and Respectful Communication
- Both parties agree to maintain professional communication. Abusive or harassing conduct may result in communication being restricted to formal written channels.
27. International Wire Transfer Fees
- For international wire transfers with a total payment amount of less than USD $2,000, an additional USD $45 bank transfer fee will be added to the invoice to cover intermediary banking and incoming transfer charges. The Client is responsible for ensuring Design Club Studio receives the full invoiced amount.
28. Governing Law and Jurisdiction
- These Payment Terms operate internationally and are governed in accordance with commercial best practices and the specific contracting entity identified on the Client’s invoice or agreement.
Billing questions, payment inquiries, and cancellation notices should be submitted to:
